State Registration
GENERAL GUIDELINES
ATTENDANCE ELIGIBILITY
All Business Professionals of America members (State and National dues paid) are eligible to attend the State Leadership Conference. Each student attending shall be an active member of Business Professionals of America, have approval of school administration, chapter advisor, and a parent or guardian unless the student is of legal age.
DELEGATE AND MEDICAL INFORMATION FORMS
All students attending the SLC must complete a CTSO Medical/Conduct Form.
ACTIVITIES VERIFICATION FORM – NMAA
Each school must complete an Activities Verification of Eligibility prior to the state conference. This form, attached to a roster of participating students, should be signed by a school administrator and submitted to the NMAA (505-923-3114 FAX) prior to state competition.
USE OF CELLULAR PHONES
The use of cellular phones in testing and presentation rooms is prohibited. This pertains to judges, contest administrators and contestants.
PRINTING
All printing in the computer lab must be in black/white or gray scale with the exception of Fundamental Desktop Publishing and Digital Publishing. For Fundamental desktop Publishing and Digital Publishing, contestants will be permitted to bring Macintosh computer and equipment (see Guidelines for details). Those contestants brining Macs may print in color.
REPRODUCTION EQUIPMENT
No reproduction equipment (video cameras, digital cameras, tape or digital recorders, etc) will be allowed in the contest room and/or viewing area unless authorized by the Business Professionals of America National Center.
CONTESTS TO BE COMPLETED AT THE HOME SCHOOLS
The following contests will be completed at the home schools: (335) C++ Programming, (340) Java Programming, (330) Visual Basic Programming, (415) Digital Publishing Pilot.
TORCH AWARD
To receive the Statesman Award at the State Leadership Conference, you must complete the online resume by February 1 by visiting the BPA National Website through the Torch Award link.
WANDA HARRIMAN SCHOLARSHIP
Submit an application for Wanda Harriman Scholarship Application to the NM BPA, 1500 S. Ave K, ENMU, Station #61, Portales, NM 88130. Application Deadline February 1. Application found online.
STATE AND NATIONAL OFFICER CANDIDATES
Any member planning to run for state or national office needs to complete the CTSO State Officer application and all necessary forms. Submit to NM BPA, 1500 S Ave. K, ENMU, Station #61, Portales, NM 88130. NO FAXES OR HAND DELIVERIES WILL BE ACCEPTED. Deadline January 15. (30 days prior to the conference)
ADVISORS
All chapter advisors will be required to be an Administrator, Proctor or Grader for both days of the conference. Please click the appropriate box on the registration form and notification on your time and place to report will be sent at a later date. Thank you for your help.
BUS SERVICE
BUS SERVICE WILL ONLY BE PROVIDED FROM THE MARRIOTT PYRAMID TO THE COMPETITION SITE AND BACK TO THE MARRIOTT PYRAMID.
PUBLICITY
Your chapter and career technical education in general can use good publicity. Use participation in the State Conference to generate some positive publicity. Who’s going? Where? When? Why? Chapter advisors figure prominently in the publicity of the conference. We look to you to provide advanced stories to your local newspapers and pictures or slides to local television stations. Alert the contact persons that you will phone information back from the conference about your students.
INSURANCE
An Insurance policy is carried which covers each person registered for the conference. If you have an illness or injury—contact the BPA Staff before you leave the conference to start the insurance claim process.
CONFERENCE VIDEO
Conference in review videos will be available for sale ($10.00 each) after the conference. Order forms will be in your registration packet at state. All proceeds will go to the Scholarship fund. When your students sign the Delegate and Medical Information Forms they agree that all pictures and video become property of NM BPA.
NAME BADGES
Name badges should be worn at all times during the conference by contestants, advisors and chaperons. Please adhere to this policy for security reasons. It is permissible for contestants to introduce themselves to the judges.
DRESS CODE
Please adhere to BPA Professional Dress.
REGISTRATION INFORMATION
Each local advisor is responsible for completing the online registration form and submitting it with the necessary fees to the address indicated on the invoice. ALL PAYMENTS MUST INCLUDE A COPY OF THE INVOICE. January 15 is the registration deadline. Questions regarding BPA SLC registration should be directed to Christine Phipps at christine.phipps@enmu.edu.
Registration is $65 per student (Secondary and Middle Level), $50.00 for Advisors. The registration fee includes the competitive events, facilities rental, audiovisual, conference materials, printing, awards, and bus transportation during the conference. Registration for Sponsors/Guests will be $30 per person. There will be a late fee of $15 per person for any late/or on-site registration. NO REFUNDS after January 15 deadline. As per the NM Board Policy 11.2, cancellations made in writing by close of registration 100% refund. Cancellations after this time (through completion of registration) will be Non-refundable.
NUMBER OF CONTESTS
Middle Level students may participate in a total of two (2) events, only one of which may be a team event. Additionally, a student may compete in an unlimited number of Open Events or Virtual Events within the time constraints of the conference program.
Secondary students may participate in a total of two (2) events, only one of which may be a team event. Additionally, a student may compete in an unlimited number of Open Events or Virtual Events within the time constraints of the conference program.
All entries will be verified with the lists of winners submitted by the regional advisors. Should you have a regional winner who cannot attend State, or if a contestant cancels after registering, please contact the BPA State Office as soon as possible. UPON NOTIFICATION, ALL CHANGES ARE FINAL.
Post-Secondary all students that wish to participate in the SLC will need to contact Jennifer Humble, Post-Secondary Coordinator at jhumble@bulldogs.org.
SOFTWARE
SLC will use the same software as posted in the WSAP.
EVENT REGISTRATION CHANGES
All competitive events changes must be emailed to Robin Slutz at robin.slutz@gmail.com no later than February 1. No substitutions will be made after this date.
EVENT RESCHEDULING
If a student has a time conflict for an event, contact the state office prior to the state conference.
CONTENT OF THE GUIDELINES
The WASP Guidelines contain general information for all events as well as specific details regarding eligibility, equipment use, scoring, etc. The information in the WASP Guidelines are essential for members attending the State Leadership Conference.
EVENT LENGTH
The length of events varies. Times are listed on the “Events At-A-Glance” chart as well as within the guidelines for each event.
TEAM EVENTS/CHAPTER EVENTS
Team events are registered under the chapter name. In addition, each team members and the person (s) responsible for chapter entries must be indicated in event registration. (Remember that each student member is limited to only one team event.)
USE OF MATERIALS
Contestants may not share individual supplies and/or materials once an event begins.
REFERENCE MATERIALS
Some events allow reference materials. Check the guidelines for each contest for further information. Published/Unpublished non-electronic reference materials may be brought on a “read-only” CD-ROM and/or hard copy for events that allows resources. CD-ROM should only be used for computerized events, as no additional computer access will be provided for use of reference materials. Reference materials may not be used for any Open Event.
CONTESTANT PROVIDED EQUIPMENT
Some events permit contestants to bring their own equipment for presentation or preparation of competition. In these cases, contestants are permitted to bring their own laptops, printers, projectors, or iPads (or similar tablet devices). Computers or tablets may be used in place of projectors. Contestants are totally responsible for the set-up, operation, and technical support of their equipment. No projection equipment or computers will be provided at the Marriott Pyramid. Schools/students MUST provide their own equipment and extension cords. Projection screens/electrical outlets will be provided.
STYLE & REFERENCE MANUAL
A standard style for documents is located in the Style & Reference Manual. All events will be authored and scored using the styles given. Failure to follow the Style & Reference Manual format for any job will result in a score of zero for that job.
RELEASE FORMS
When Release Forms are required, any student included in the project
USE OF PREVIOUS OR SAMPLE TESTS
No previous Business Professionals of America tests and/or sample tests or facsimiles thereof (handwritten, photocopied, or keyed) may be taken into the testing area. Contestants who violate this rule will be disqualified.
ADMISSION TO EVENT TESTING SITES
Only the registered contestant will be allowed into the event site. Only advisors serving as administrators or proctors will be admitted. Contestants may be disqualified if their advisor is in the event room and the advisor is not an administrator, proctor, or authorized competitive events personnel.
USE OF SCHOOL NAME IN PRESENTATIONS
Except when specifically indicated in the Guidelines for an event, school names should not be visible on any equipment, screen savers, etc., utilized during presentations in front of judges. Refer to WSAP.
AWARDS AND RECOGNITION
For the Middle Level and Secondary Divisions, winners shall be recognized at the State Leadership Conference based on the minimum competency requirements set by the NM Board of Directors. (Refer to 9.6.1 in the NM Policy and Procedures) For judged events, all finalists shall be recognized at SLC. For open events, the top ten (10) scores will be recognized.
CONFERENCE DEADLINES
All pre-submitted events must be submitted electronically. Important Note: Due to server limits, we have had to cap file size limits to 100 megabytes. If a video or other file is too large for this limit, upload it to a site such as Dropbox or MediaFire, OR upload it to a video streaming site such as SchoolTube, YouTube or Vimeo and then instead of submitting a video on this site, submit a text file with the URL where the video can be downloaded or viewed by the judge.
In order to submit documents, you must first log into the National BPA website at the top right.
For competitive events, you must log in using the student member’s ID (in the form XX-XXXX-XXXX) and password. For team events, use any one student’s member ID and password who is on the team.
Specification points will not be awarded for handwritten documentation and entry forms. Both signed/scanned and electronic signatures are permissible.
Materials for contests that are not listed below will be turned in at a designated time and place at State.
The dates listed are STATE deadlines.
THE FOLLOWING ARE DUE BY JANUARY 29TH AT 11:59PM:
Administrative Support Research Project Individual
Advance Interview Skills
Broadcast New Production Team
Computer Animation Team
Computer Modeling Team
Digital Media Production
Economic Research Project Individual
Economic Research Project Team
Entrepreneurship
Global Marketing Team
Graphic Design Promotion
Interview Skills
Network Design Team
Video Production Team
Website Design Team
Middle Level Events
Entrepreneurship Exploration
Graphic Design Promotion
Intro to Video Production Team
Website Design Team
State Officer Candidate Application is due 30 days prior to State Conference. Applications need to be mailed to NM BPA, 1500 S. Ave K, Station 61, Portales, NM 88130.
THE FOLLOWING ARE DUE BY FEBRUARY 1ST:
Torch Award – Statesman – Submit online through the Torch Award system
Middle Level Competitive Events Changes – Submit to the Conference Coordinator, Robin Slutz at robin.slutz@gmail.com
Secondary Competitive Events Changes – Submit to the Conference Coordinator, Robin Slutz at robin.slutz@gmail.com
Wanda Harriman Scholarship – Submit to the State Advisor, Christine Phipps at christine.phipps@enmu.edu
HOUSING INFORMATION
The conference hotel for the NM BPA State Leadership Conference is the Marriott Pyramid, 5151 San Francisco RD NE, Albuquerque, NM 87109. You will need to complete the online Hotel Reservation. This will be emailed directly to the Marriott Pyramid. All hotel reservations are DUE by January 29.
The hotel does accept purchase orders. After completing your registration, please fax the hotel a copy of the PO to 505-822-8115 attention Zach Sturgeon and include your name, school name and contact information. Contact Zach Sturgeon (zach.sturgeon@atriumhospitality.com) or (505) 798-6419 if you need an invoice sent to you prior to the conference so that you can bring a check with you.
Rooms are $89.00 + 13.1875 % tax = $100.74 per room. This is for a single, double, triple or quad room.
In order to keep meeting room rental for the conference at a minimum we must have a set block of sleeping rooms. If we do not meet our quote then NM BPA is charged extra fees. There will be a $100.00 charge to any school not staying at the conference hotel. This will show on your registration invoice once you have completed your online registration for your students.